Evaluation Criteria

Examination Procedure and Guidelines

These Rules and Regulations are implemented after approval from the Academic Council and Governing Council of MIT University of Meghalaya, Shillong. They are subject to modifications as required and apply to students enrolling in undergraduate and postgraduate programs from the Academic Year 2023-24.

Objective

• To practice good governance.
• To maintain integrity, ethical standards, consistency, and uniformity.
• To provide a structured framework for examination conduct.
• To align examinations with the university’s core values, philosophy, and curriculum.

Performance Assessment and Definitions

• Academic Year: Consists of two semesters, including practicals, fieldwork, or seminars.
• Semester: A study period of at least 15 weeks or as prescribed by the university.
• Question Paper: Prepared by the course faculty, containing examination questions and instructions.
• Answer Script: A student's written responses to an examination.
• Jury Session: A review panel for evaluating student work in the School of Design.
• Grade Card: Document showing a student’s semester performance.
• Degree Certificate: Official document certifying successful course completion.

Examination Policy

The university follows a semester-based examination system approved by the Board of Studies (BoS) and the Academic Council. Evaluation follows an instructor-led continuous assessment model.

Assessment Criteria (Except School of Design)

Assessment	Full Marks
Internal Evaluation	100
Mid-Semester Examination	50
End-Semester Examination	100
Total	250 (Converted to 100 for grading)

Passing Criteria

• Mandatory to appear in all end-semester examinations.
• Minimum pass marks: 40% overall.

Assessment Criteria for the School of Design

Assessment	Full Marks
Internal Assessment (Weightage 70%)	100
End-Semester Jury (Weightage 30%)	100

Additional Criteria

• Students must score at least 40% in Internal Assessment to appear for the End-Semester Jury.
• Pass marks: 40% overall.

Examinations

Mid-Semester Examination

Conducted centrally after two months of the semester, with a duration of 1.5 hours and a total of 50 marks.

End-Semester Examination

Conducted at the semester’s end, with a duration of 3 hours and a total of 100 marks. Open-book exams require prior approval.

Question Paper Format

Question papers follow Bloom’s Taxonomy principles and may include:

• Multiple Choice Questions (MCQ)
• Short Answer Questions
• Long Answer/Descriptive Questions
• Case Studies

Evaluation Process

• Mid and End-Semester examinations are centrally evaluated within 10 days.
• Seminars, fieldwork, and internships are assessed through reports, presentations, and viva.
• MOOCs are evaluated based on completion certificates and credit-hour equivalency.

Jury Evaluation (School of Design)

The jury panel comprises an external design expert and an internal faculty member. The course faculty will participate but will not assign marks.

Attendance, Course Duration, and Grading Policies

Attendance

All students must meet the following attendance criteria to appear in examinations:

• Minimum Attendance Required: 75% in each paper.
• Attendance between 70%-75%: Allowed with Dean’s approval upon submission of valid reasons and evidence.
• Attendance between 65%-70%: Allowed only with valid documents, recommended by the Dean and approved by the Vice-Chancellor.
• Attendance below 65%: Not allowed to appear in the examination for that paper.
• Such cases will be marked as AB (Absent) in the grade card.
• Attendance calculation will be rounded off.

Duration of Courses

Students must complete their programs within the following maximum durations:

• Two-Year Courses: Maximum duration – 4 Years
• Three-Year Courses: Maximum duration – 5 Years
• Four-Year Courses: Maximum duration – 6 Years
• One-Year Courses: Maximum duration – 2 Years

Promotional Criteria

Students must meet the following academic requirements for promotion:

• To 2nd Year: Minimum 3.5 CGPA in 1st year.
• To 3rd Year: Minimum 4.0 CGPA with no back papers in the 1st Year.
• To 4th Year: Minimum 4.5 CGPA with no back papers in the 2nd Year.

Grading System

Academic performance is graded on a 10-point scale as follows:

Marks Range	Grade	Grade Point	Description
90 - 100	O	10	Outstanding
80 - 89	A+	9	Excellent
70 - 79	A	8	Very Good
60 - 69	B	7	Good
50 - 59	C	6	Satisfactory
40 - 49	P	5	Pass
<40	F	0	Fail
-	M	0	Malpractice
-	AB	0	Absent
-	E	0	Exempted from exam
-	N	0	Not included in SGPA calculation

Final Award Criteria

• CGPA 7.55 and above: First Class with Distinction
• CGPA 6.55 - 7.54: First Class
• CGPA 5.55 - 6.54: Second Class
• Below 5.55 CGPA: Pass (if no F grade in any semester)

Grade Cards & Provisional Certificates

Grade cards will be issued 15 days after results are declared. Students with backlogs will receive their grade cards only after clearing all papers. A consolidated grade card and provisional certificate will be issued upon program completion.

Revaluation, Rechecking & Retotaling

Students can apply within 10 days of result declaration with the applicable fee. This does not apply to project work, dissertation, fieldwork, community service, or supplementary exams. In special cases, the Vice-Chancellor may approve re-evaluation.

List of Acronyms

• SGPA: Semester Grade Point Average
• CGPA: Cumulative Grade Point Average
• IA: Internal Assessment
• MSE: Mid-Semester Evaluation
• ESE: End-Semester Evaluation
• ESJ: End-Semester Jury
• M: Malpractice
• AB: Absent

Supplementary & Improvement Examinations

• Two supplementary exams are held annually: November-December and June-July.
• A special supplementary exam is conducted for final-year students or as approved by the Vice-Chancellor.
• Students can appear for up to 8 back papers in the standard supplementary exams and 12 back papers in the special supplementary exam.
• Improvement exams allow students to upgrade grades but are only available for those who have cleared all semesters without backlogs.

Examination Policies and Regulations

Conversion Formula

The University provides absolute marks along with grades; therefore, no conversion formula is required to change CGPA to Percentage. The percentage calculation follows a simple mathematical formula:

(Total Marks Obtained by Student in all semesters / Total Marks of all Semesters) × 100

Policy on Grace Marks

• Grace marks are granted upon confirmation from the Vice Chancellor.
• A maximum of 10 marks can be awarded as grace marks.
• The decision on the number of grace marks and the courses eligible for them cannot be contested by students.
• Grace marks apply only to End Semester Theory Papers.
• No grace marks are awarded for:
  • Practical exams
  • Seminar, Project, Dissertation, and Field Work
  • Theory papers appeared in supplementary examinations
• Grace marks are first applied to courses where a student is failing by a small margin.
• Students participating in the following activities may receive grace marks for passing or grade improvement:
  • All India Inter-University tournaments organized by AIU/UGC
  • Inter-collegiate cultural and sports competitions
  • NCC or NSS camps and activities
  • State or National games listed under the Indian Olympic Association

Acts of Malpractice / Unfair Means

Students found committing any of the following acts during examinations will be charged with malpractice or unfair means:

• Misbehavior with officials, using unfair means, creating a nuisance, using obscene language, or threatening examination staff.
• Writing on the question paper, admission card, or passing any written notes to another student.
• Disclosing identity by writing names, words, or peculiar marks on answer scripts beyond the designated area.
• Possession of electronic gadgets, including mobile phones, programmable calculators, pen drives, or similar storage devices.
• Communicating with others inside or outside the examination hall for assistance in answering questions.
• Copying from another student's answers or external sources.
• Offering inducements, threats, or bribery to invigilators or examination officials.
• Approaching faculty or examiners to seek undue favors.
• Smuggling answer sheets in or out of the examination hall or inserting unauthorized pages.
• Receiving unauthorized materials from inside or outside the hall.
• Possessing unauthorized notes on body parts, clothing, instruments, or personal belongings.
• Destroying evidence of malpractice, such as tearing answer scripts or fleeing with them.
• Impersonation or allowing someone else to write the exam on their behalf.

Procedure for Reporting Malpractice / Unfair Means

• The COE (Controller of Examinations) will form a vigilance squad each academic year to ensure fair conduct of exams.
• If malpractice is detected, the room invigilator or squad member will:
  • Seize the incriminating materials and answer script.
  • Report the case to the Examination Cell using the prescribed form.
• The student, invigilator, and concerned squad member must provide written statements.
• If the student refuses to hand over incriminating materials or give a statement, this refusal will be recorded.
• The student will be allowed to continue writing subsequent exams, but the answer script of the alleged paper will be kept under review.
• The Examination Sub-Committee will review the case and present its recommendations to the Board of Examination.

Consequences of Unfair Means

• The student will be debarred from writing the particular paper where malpractice was recorded.
• A memo will be issued instructing the student to attend an inquiry meeting if required.
• The answer booklet will be sent to the Controller of Examinations with supporting documents.
• The affected answer script will be marked as an Unfair Means (Copy) Case.

Procedures for Imposing Penalties and Punishment

Examination Disciplinary Committee

• An Examination Disciplinary Committee, consisting of the Controller of Examinations (COE) and other members, shall be constituted to inquire into cases of unfair means during examinations and recommend appropriate actions to the Board of Examinations.
• The committee will convene after each End Semester Examination on dates decided by the COE to review all reported cases of malpractice.
• Following a thorough inquiry, the committee will prepare a report with recommendations on penalties and punishments, which will be submitted to the Board of Examination for approval.
• If a student fails to attend the inquiry on the specified date, the committee will proceed with the case and impose the necessary penalties based on the available evidence.
• Students must present their cases personally and cannot engage a legal practitioner.
• Punishment will be awarded only once, even if the student has been involved in unfair means in multiple papers. The severity of the offense across all papers will be considered when deciding the penalty.
• The Unfair Means Committee will assess all evidence and conduct inquiries before determining appropriate disciplinary actions.

Awarding of Final Degree Certificate

Eligibility for Degree Certificate

• Students who have successfully cleared all semesters are eligible to receive the final degree certificate.
• The Final Degree Certificate will be awarded during the Convocation.
• Students attending the convocation will receive their certificates on stage, while those opting for postal delivery must pay the applicable postal charges.
• Uncollected certificates will be retained in the examination cell, and students may collect them on any working day by paying the required charges.

Gold Medal Criteria

• A Gold Medal shall be awarded to the top student in each program if they meet the following criteria:
  • Highest CGPA in the final semester examination.
  • No back papers in any semester.
  • No academic gaps for any reason.
  • No disciplinary actions recorded in any semester.
• If the top student does not meet the Gold Medal criteria, the second-highest CGPA holder will be considered.
• The same rule applies to subsequent students in case the previous candidate is ineligible.
• Gold Medals will only be awarded if the total student strength in the program is 10 or more.

Applicable Fees

Service	Fee (INR)
Supplementary Exam Fee (per paper)	₹1,000
Duplicate Semester Grade Card	₹500
Duplicate Consolidated Grade Card	₹700
Duplicate Degree Certificate	₹5,000
Reevaluation of Answer Script	₹1,000
Rechecking / Retotaling of Answer Script	₹500
Photocopy of Answer Script	₹1,500
Degree Certificate – Undergraduate	₹3,000
Degree Certificate – Postgraduate	₹3,000
Degree Certificate – Diploma	₹1,000

Retention of Answer Scripts

• End Semester Examination answer scripts will be retained for a period of five years from the examination date.
• After five years, answer scripts will be disposed of securely to prevent misuse.
• Mid-Semester Examination answer scripts will be retained only for the current academic year.
• Once the End Semester Examination is conducted, Mid-Semester answer scripts will be destroyed in a secure manner.